Post dating employee checks


05-Sep-2017 05:48

Yes, some employees have payroll deductions established for employee organization dues, credit union payment, insurance programs, etc.

The State Controller’s Office plans to continue this program.

All campus units are responsible for processing personnel actions/documents for their employees within published payroll deadlines.

Off-cycle checks are an exception to regular payroll processing and should never be substituted for the timely processing of employees’ pay.

The employee must work seven (7) or more full days during their first month of employment and earn a minimum gross of 4.00 (based on minimum full time annual salary for seven (7) work days or 56 hours; adjust accordingly for part-time employee).

Regardless of pay cycle, all new employees should be advised as to when they will receive their first paycheck.

The purpose of the off-cycle check procedure is to generate omitted payments to newly hired employees who were hired too late in the payroll cycle to meet the regular processing schedule.

If the college/department entered the personnel action for a newly hired employee on or before the published cutoff date for the relevant pay period, the employee will be paid on the regularly scheduled payday.

That is, when does the person have control over the money?The rule is: For example: You pay employees on January 2, 2017, for work done in the last week of December 2016. If you pay employees on the last day of December for this work, the paycheck date of December 31, 2016, would mean the pay is taxable income in 2016.If you make paychecks available to employees before the end of the year — through direct deposit, for example — the pay must be considered to be received (and taxable) in that year, even if the direct deposit check is dated in the following year.It is only these documents that will provide suitable proof of right to work.

You must not accept any other documents other than those listed by the Home Office in List A and List B.

Newly hired employees who do not fall into the categories described above will be paid at the end of the following pay period.



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